Facility Coordinator

Who we are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

The role

As Facility Coordinator, you will keep Helsing's German offices running. This is a hands-on role: you will carry out repairs, assemble furniture, set up rooms and fix the small problems that would otherwise sit in a queue for weeks waiting on an external tradesperson. Alongside the practical work, you will coordinate contractors, manage facilities budgets and work with landlords' building managers on larger items such as kitchen installations and fit-outs. You will support office moves, new office openings and projects such as signage standardisation, working closely with the People, Workplace, IT and Health & Safety teams. The role is based in Munich, with regular travel to Berlin and our other German sites.

The day-to-day

• Carry out general repairs, maintenance and handyman work across our German offices, resolving everyday issues in days rather than the weeks it takes to source external trades
• Deliver office setups and moves end to end, from furniture assembly and room configuration to the opening of new sites, keeping disruption to teams minimal
• Coordinate external contractors and landlords' building managers on larger works such as kitchen installations and fit-outs, assessing the quality of completed work before sign-off
• Own the facilities budget for the German sites, tracking project costs, reviewing quotes and contracts, and finding savings by bringing suitable work in-house
• Partner with the People, Workplace, IT and Health & Safety teams on compliance, site standards and projects such as signage standardisation across offices

You should apply if you

• Have maintained offices or similar sites hands-on, covering repairs, furniture assembly, room setups and office moves
• Bring practical skill in at least one trade, such as electrical, plumbing or carpentry, and can judge the quality of work delivered by outside tradespeople
• Have coordinated external contractors and suppliers, and managed quotes, contracts and budgets
• Organise competing requests across several sites and keep colleagues informed on what will be done and when
• Communicate comfortably in German and English

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

Nice to Have

• Hold formal trade training or certification in carpentry, electrics, plumbing or a related field
• Have applied German health, safety and environmental requirements in a secure or regulated workplace

Join Helsing and work with world-leading experts in their fields

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns

• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world

• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward

• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts

• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What we offer

• Competitive salary and VSOP options

• Relocation support: up to €2,500 and 4 weeks temporary accommodation

• Learning: €500/£450 yearly allowance

• Health & wellness: gym membership and mental health support (Nilo.health)

• Social: regularly company events and monthly social allowances

• Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers.

• Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work

These are the core benefits across all locations, there may be additional benefits in certain locations.

Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.

Helsing's Candidate Privacy and Confidentiality Regime can be found here.